Job Details

Location: Topeka, KS

Industry: Financial Services / Investment Management

Compensation: $90,000 - $130,000 DOE

About the Opportunity

We are conducting a confidential search on behalf of a highly respected and growing investment organization seeking a Senior Executive Assistant (Senior Associate or Director level) to support a senior executive within its investment division.

This is a high-visibility, high-impact role supporting a key leader within the business. The position offers the opportunity to operate as a true partner—providing both executive support and strategic coordination across initiatives.

The Role

This individual will serve as a trusted right hand to a senior executive, delivering white-glove, high-touch support across all aspects of daily operations, communication, and workflow management.

This is more than a traditional administrative role—this person will play a key role in keeping priorities aligned, driving organization, and enabling executive efficiency

Key Responsibilities

Executive Support

• Manage complex and dynamic calendars across multiple priorities
• Coordinate internal and external meetings, ensuring seamless scheduling and logistics
• Anticipate needs and proactively manage competing demands

Strategic & Operational Support

• Assist with coordination and tracking of key initiatives and projects
• Provide organizational support across business priorities and workflows
• Act as a liaison between the executive and internal/external stakeholders

Communication & Documentation

• Draft, review, and manage professional correspondence on behalf of the executive
• Prepare materials, summaries, and follow-ups for meetings and key discussions
• Ensure clear and timely communication across all touchpoints

High-Touch Partnership

• Provide responsive, detail-oriented support with a strong sense of urgency and discretion
• Maintain a high level of professionalism, confidentiality, and executive presence
• Operate with a "white-glove" service mindset, supporting both routine and ad hoc needs

Ideal Candidate Profile

We are seeking a polished, corporate professional who thrives in a fast-paced, high-expectation environment and is comfortable supporting senior leadership.

Required Experience

• 6–10+ years of experience supporting senior executives
• Background in a corporate, white-collar environment (financial services strongly preferred)
• Proven ability to manage complex calendars, priorities, and executive workflows

Key Qualifications

• Strong organizational and time management skills
• Exceptional written and verbal communication
• High level of discretion and professionalism
• Ability to operate with urgency, ownership, and attention to detail
• Comfortable working in an onsite, high-touch environment

Preferred

• Experience within financial services, investment firms, or related industries
• Exposure to supporting senior leaders in high-performance environments
• Ability to quickly ramp up and operate independently

What Success Looks Like

• Seamless management of executive priorities and schedule
• Proactive communication and organization across initiatives
• High level of trust and partnership with executive leadership
• Ability to operate independently while maintaining precision and professionalism

Compensation & Benefits

• Base Salary: $90K – $130K
• Bonus: Discretionary annual bonus
• PTO: 20–25 days depending on level
• 401K: 5% match
• Health Coverage: Comprehensive benefits package

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements