Job Details
Senior Administrative Assistant
2024-11-21 State of Kansas Auburn,KS
Description:
Position Summary:
This position is part of the research unit in Channel Management and is responsible for processing exception mail, such as non-Kansas Department of Revenue (KDOR) forms, correspondence, incomplete forms and checks, missing account information, etc. Searches for missing information using paper documents, automated systems such as the Astra Tax Processing (ATP), and the internet. Contacts taxpayer for missing information while educating them on the proper way to complete KDOR forms. Creates batch cover sheets making sure correspondence is routed to the correct worklist and inhouse vouchers for check processing. Opens over 12 different tax type mail sent to our processing facility (Channel), including the more complex tax types, normally not opened by temporary employees. Performs data entry of vouchers and returns in Channel's Fairfax system. Provides training to permanent and temporary employees. Assists other areas in Channel as needed. Overtime may be required during tax season.
Qualifications:
Education: High school diploma or equivalent.
Minimum Qualifications: One year of experience in general office, clerical or administrative support work. Education may be substituted for experience as determined relevant by the agency.
Preferred Skills: Word, Excel, PowerPoint, Access, editing, and attention to detail. The ideal candidate would have experience conducting research and working in an office team environment.
Post-Offer, Pre-employment Requirements: KBI check required as position has direct access to Federal Tax Information in taxpayer records.
Recruiter Contact Information:
Required Documents for this Application to be Complete:
Upload these on the Careers - My Job Applications page:
Kansas Tax Clearance Certificate Required: Each applicant (even non-residents) applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate with all other application materials to the hiring agency. This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact 785-###-####.
Visit the Tax Clearance site for more information on and where to obtain this Kansas Department of Revenue document.
How to Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran's Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785) ###-####, scanned and emailed to ...@ks.gov , or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
Reasonable Accommodation Policy Statement: The Americans with Disabilities Act Amendments Act of 2008 ensures you the right to reasonable accommodations. A request for an accommodation will not affect your opportunities for employment with the State of Kansas. Arrangements will be made if you have a disability that requires an accommodation for completing an application form, interviewing or any other part of the employment process. It is your responsibility to make your needs known to the KDOR Recruitment Office at 785-###-####.
Important Recruitment Information for this vacancy:
Job Posting closes: 01/30/2025
Supporting Documents Uploaded By: 01/31/2025
Agency Information:
Kansas Department of Revenue
Financial and Document Management
Topeka, Kansas
www.ksrevenue.org
About the Position:
Who can apply: External (anyone)
Classified/Unclassified Service: Unclassified
Full-Time/Part-Time: Full-Time
Regular/Temporary: Regular
Work Schedule: 7:30 AM - 4:00 PM; Monday - Friday
Eligible to Receive Benefits: Yes
Veterans' Preference Eligible: Yes
Search Keywords: KDOR
Compensation:
Hourly Pay: $15.75
Employment Benefits:
- Comprehensive medical, mental, dental, vision, and additional coverage
- Sick & Vacation leave
- Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
- Paid State Holidays (designated by the Governor annually)
- Employee discounts with the STAR Program
- Retirement and deferred compensation programs
Position Summary:
This position is part of the research unit in Channel Management and is responsible for processing exception mail, such as non-Kansas Department of Revenue (KDOR) forms, correspondence, incomplete forms and checks, missing account information, etc. Searches for missing information using paper documents, automated systems such as the Astra Tax Processing (ATP), and the internet. Contacts taxpayer for missing information while educating them on the proper way to complete KDOR forms. Creates batch cover sheets making sure correspondence is routed to the correct worklist and inhouse vouchers for check processing. Opens over 12 different tax type mail sent to our processing facility (Channel), including the more complex tax types, normally not opened by temporary employees. Performs data entry of vouchers and returns in Channel's Fairfax system. Provides training to permanent and temporary employees. Assists other areas in Channel as needed. Overtime may be required during tax season.
Qualifications:
Education: High school diploma or equivalent.
Minimum Qualifications: One year of experience in general office, clerical or administrative support work. Education may be substituted for experience as determined relevant by the agency.
Preferred Skills: Word, Excel, PowerPoint, Access, editing, and attention to detail. The ideal candidate would have experience conducting research and working in an office team environment.
Post-Offer, Pre-employment Requirements: KBI check required as position has direct access to Federal Tax Information in taxpayer records.
Recruiter Contact Information:
- Email: ...@ks.gov
- Phone: (785) ###-####
- Mailing Address: Kansas Department of Revenue, Office of Personnel Services , 109 SW 9th Street, Topeka, KS 66612
- First Sign in or register as a New User.
- Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
- Upload required documents listed below for the Careers> My Job Applications page.
- Start your draft job application, upload other required documents, and Submit when it is complete.
- Manage your draft and submitted applications on the Careers> My Job Applications page.
- Check your email and My Job Notifications for written communications from the Recruiter.
- Email - sent to the Preferred email on the My Contact Information page
- Notifications - view the Careers> My Job Notifications page
Required Documents for this Application to be Complete:
Upload these on the Careers - My Job Applications page:
- Tax Clearance Certificate (REQUIRED)
- Transcripts (if necessary)
- DD214 (if you are claiming Veteran's Preference)
- Resume
- Cover Letter
Kansas Tax Clearance Certificate Required: Each applicant (even non-residents) applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate with all other application materials to the hiring agency. This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact 785-###-####.
Visit the Tax Clearance site for more information on and where to obtain this Kansas Department of Revenue document.
How to Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran's Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785) ###-####, scanned and emailed to ...@ks.gov , or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
Reasonable Accommodation Policy Statement: The Americans with Disabilities Act Amendments Act of 2008 ensures you the right to reasonable accommodations. A request for an accommodation will not affect your opportunities for employment with the State of Kansas. Arrangements will be made if you have a disability that requires an accommodation for completing an application form, interviewing or any other part of the employment process. It is your responsibility to make your needs known to the KDOR Recruitment Office at 785-###-####.